How to Write a Thank You Email After an Interview


Sending a thank you email after an interview is critical. It gives you a chance to make a final, positive impression. Plus, since not all candidates take this step, it can help you stand out from the competition.

However, it is also vital that you craft your email the right way. Certain approaches are more effective, so you want to write a message that gives you the best odds at being selected.

If you don’t know how to write an outstanding thank you email after an interview, here’s what you need to know.

Make the Subject Clear

The subject line gives the email recipient a clue about what the message contains. Since the hiring manager likely won’t recognize your email address, you need to be clear about what the email involves. That way, there’s a better chance it will be opened and read.

Often, a simple, “Thank you for the interview,” is sufficient and suitably concise.

Greet Them by Name

When you begin your email, address the hiring manager by name. This approach feels more personal and shows that you paid attention during introductions.

If you interviewed with multiple people, send separate emails to each one. And make sure to always address each one by name in the greeting.

Express Your Gratitude

Since you are creating a thank you email, your first paragraph should showcase your appreciation. Thank the hiring manager for meeting with you, discussing the opportunity, and answering your questions. Let them know that you enjoyed the experience, and highlight something they shared with you along the way that caught your attention.

Reaffirm Your Interest

After expressing your gratitude for the interview, let the hiring manager know that you are excited about the opportunity. This reaffirms that you are actively still interested and eager to move forward in the process.

Add a Detail

As you discuss your continued interest, add a detail that you discovered about the job during the interview that captured your attention. Let them know what you learned and why it made you increasingly interested in the position. Then, add a note about how your skills and experience can help that company reach its goals, making your email even more worth the read.

Keep the Door Open

As you prepare to close your email, take a moment to let the hiring manager know that they can reach out if they require additional information that can help with the decision-making process. If there is a set deadline for when they are supposed to reconnect with you, let them know you are looking forward to that as well. Otherwise, just let them know that you look forward to hearing from them about the position.

Sign-off Professionally

For your closing, make sure to thank the hiring manager again for their time. Then, sign-off with “sincerely” or a suitably professional variant, and provide your name and contact details.

Once that is done, your thank you email should be ready to send. If you’d like to learn more, the professionals at Bayside Solutions can help. Contact us to discuss your questions with a member of our skilled staff today and see how our thank you email expertise can benefit you.